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Academic Notices

[SBU] Fall 2025 Leave of Absence/University Withdrawal

Writer Academic Affairs Date Created 2025.03.25 Hits462
leave of absence & university withdrawal form.pdfFile preview

Leave of Absence/University Withdrawal

  • Fall 2025: June 13, 2025 - August 21, 2025


[Procedure]

  1. Submit the Leave of Absence/University Withdrawal Form through the Google Form HERE.
    *LoA/Withdrawal form is attached to this page.
  2. If you need academic advising, you must arrange a meeting with your department coordinator.
  3. The Leave/University Withdrawal process takes 1-2 business days. If you do not receive an email, it means your leave/university withdrawal has been successfully processed. We will contact you if any revisions to the forms are required.
     

*Any incomplete form may result in rejection and a delay in the process. Please ensure that you submit the forms with accurate information by following the sample below.*

[SAMPLE] Undergraduate Semester/University Withdrawal Form

  • All the information should be filled out in English.
  • College Type: CEAS - AMS, CS, ECE, ME, TS / COB - BM
  • Section I: No need to fill out.
  • Section II: Select the term for which you are applying for the leave/withdrawal.
  • Section III: Select 'Leave of Absence' or ‘University Withdrawal’
    *SUNY Korea students going on military leave should still mark “Leave of Absence” on the form.
  • A student signature is required.
  • Date: Students must fill out the date on which they submit this form. Any discrepancy between the written date and the actual submission date will result in the form being rejected and requiring revision.
Stony Brook University UNDERGRADUATE SEMESTER WITHDRAWAL West Campus Undergraduate Students Only Semester Withdrawal/Leave of Absence/Medical Leave Requests Complete this form and return it to the Office of the Registrar, 276 Administration Building, Stony Brook, NY 11794-1101. Form may be faxed or e-mailed after obtaining all appropriate signatures. Fax: (631) 982-7320; E-mail: registrar office@stonybrook.edu Student Last Name (Please Print) Doe Student First Name Stony Brook ID (if unknown, provide SSN#) John Home Phone number with area code (010)1111-2222 Daytime (work) phone with area code (010)1111-2222 123456789 Student Major College AMS CAS COB SOMAS CEAS SOJ Home address including street number, city and zip code E-mail Address Somewhere over the rainbow, 91106 john.doe@stonybrook.edu If you are newly admitted, and you are submitting this form prior to the Add/Drop deadline as outlined in the undergraduate academic calendar, you must re-apply through the Office of Undergraduate Admissions. Re-admission is NOT GUARANTEED. SECTION I: Obtain required signatures. Are you studying on an F-1 or J-1 visa? If YES, signature from Visa & Immigration Services is required Are you a Student Athlete, EOP, Honors College, WISE, or University Scholars student? If YES, signature from your advisor is required Are you a freshman (first year student)? If YES, signature from your advisor is required N/A Visa & Immigration Services Advisor N/A Advisor N/A Undergraduate College Advisor or CEAS Advisor SECTION II: Select term for semester withdrawal. Fall 2024 Spring You will be deregistered for future semesters if your current cumulative GPA is less than 2.0, or have withdrawn in any previous semester, or are in the College of Engineering & Applied Sciences. SECTION III: Select type of leave (see definitions at beginning of document): University Withdrawal Leave of Absence Transfer to Other SUNY School Full-time enrollment verification required Medical Leave Medical Leave Support Form (or equivalent documentation that states support for a medical leave for the semester) and signature required U.S. Military Leave Academic Advisor Signature Required Visit Office of Veterans Affairs in 347 Administration for required signature VA Office Signature Required Student Signature Required THIS INDICATES THAT YOU HAVE READ AND FULLY UNDERSTAND ALL INFORMATION IN THIS DOCUMENT John Doe Signature Date 2024/12/31

 

[Important Notes for Leave of Absence]

  • As per SUNY Korea Leave of Absence Policy, students can take up to 4 consecutive semesters of leave.
  • Students who need to extend their leave beyond four semesters must have an advising session with their department and obtain approval for the Leave Extension Petition Form.   
  • Students who take a leave of absence for two or more semesters will be assigned a new requirement term and will be responsible for meeting the new curriculum in effect at the time of their return. (SBU Bulletin)
  • Requirement Term Exemption for Military Leave: The exemption to revert the requirement term is available only to students who immediately take military leave and return directly to the term following their discharge. To verify eligibility for the exemption, students must submit their Military Document (병적증명서) within 2 weeks of their discharge date.
  • Reserve Forces (예비군): If you are taking a leave of absence, you must report to your Reserve Forces within 14 days of submitting the leave form. The official start date of your leave will be the date indicated on the form, so please ensure that you provide the most accurate and up-to-date information. Failure to report to the Reserve Forces within 14 days may result in legal consequences.
  • Your NetID & Stony Brook email accounts will be deactivated after 200 days of leave. If contact is needed, emails will be sent to the student’s registered personal email address.
  • Students are responsible for checking the tuition liability in the Academic Calendar and submitting the required documents to process the tuition refund. More information is available on the SUNY Korea website.


For more details, please find the SBU and SUNY Korea policies from the links below.

*Please note that the information is subject to change under any circumstances, and students are advised to regularly check the policy for updates.

 

[Tuition Refund]
This applies to students who have already paid tuition but need to process the semester/university withdrawal at a later time. Tuition refund must be requested separately. Please visit the SUNY Korea website HERE for more information regarding tuition refunds.

Spring 2025 Tuition Liability Deadlines

Date of Drop & Withdrawal                  Tuition Refund %
On or Before 02/27/2025 100%
02/28/2025 - 03/06/2025 70%
03/07/2025 - 03/13/2025 50%
03/14/2025 - 03/20/2025 30%
On of After 03/21/2025 0%

 

Department Contact Information
AMS: ams@sunykorea.ac.kr, 032)626-1353, Advising Link
BM: bm.dept@sunykorea.ac.kr, 032)626-1357, Advising Link
CS: cs@sunykorea.ac.kr, 032)626-1354, Advising Link
ECE:  ece@sunykorea.ac.kr, 032)626-1352, Advising Link
ME: me@sunykorea.ac.kr, 032)626-1801, Advising Link
TS: ts@sunykorea.ac.kr, 032)626-1355

 


 

Responsible Department  I  Email Address  l  Contact Number
Academic Affairs  I  academic.sbu@sunykorea.ac.kr  l 032-626-1115

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