Students are responsible for preparing and submitting the petition form and all required supporting documents. Students should ensure that all required documentation is included at the time of submission, as incomplete petitions may be delayed or denied. Submission of a petition does not guarantee approval, and additional information or documentation may be requested during the review process.
Petition forms are available on the Forms page and should be submitted to the student’s department. Before submitting a petition, students are strongly encouraged to consult with their department to discuss their situation and confirm the petition requirements.
Please note that petition reviews typically take approximately 7–10 business days to process. Students are encouraged to submit petitions as early as possible and should not assume that a petition has been approved until they receive official notification.
Please refer to the detailed information for each type of petition below.
The late registration petition is intended for students who have not registered in any courses prior to the start of classes and wish to register for the semester. When submitting a late registration petition, students must provide the following:
Note: Before submitting the petition, please ensure that there are no holds on your account that may prevent registration.
The late add petition is intended for students who need to add a course after the add/drop period has ended, as specified in the Academic Calendar. When submitting a late add petition, students must provide the following:
Note: Before submitting the petition, please ensure that there are no holds on your account that may prevent registration.
The late withdrawal from individual course petition is intended for students who need to drop a course after the course withdrawal deadline, as specified in the Academic Calendar. When submitting a late withdrawal petition, students must provide the following:
Approved requests for late withdrawals of individual courses are rare exceptions. If you wish to late withdraw from an individual course(s), students must document fully your inability to withdraw by the date specified in the academic calendar.
Non-attendance in a course(s), the difficulty of course material, volume of work, or your academic performance in the course(s) as factors by themselves are not considered sufficient reasons to request a late withdrawal. The factors, individually and/or collectively, must be linked to a specific situation(s) beyond your control.
Note that if your request for a late withdrawal will reduce your semester enrollment to less than 12 credits, you will also need to request an underload.
Note: Before submitting the petition, please ensure that there are no holds on your account that may prevent registration.
The late withdrawal from a full semester is intended for students who need to withdraw from the entire semester after the semester withdrawal deadline, as specified in the Academic Calendar. When submitting a late withdrawal petition, students must provide the following:
Approved requests for late withdrawals of full semesters are rare exceptions. If you wish to late withdraw from the entire current semester or a prior semester, you must document fully your inability to withdraw by the date specified in the academic calendar. Requests for late withdrawals of a full semester should include documentation that demonstrates extenuating circumstances beyond your control.
Non-attendance in a course(s), the difficulty of course material, volume of work, or your academic performance in the course(s) as factors by themselves are not considered sufficient reasons to request a late withdrawal from the semester.
Approval of a petition for a late withdrawal does not result in changes of financial liability. If you are approved for a late withdrawal of a full semester, you are responsible for all tuition and fees for that semester.
Note: Before submitting the petition, please ensure that there are no holds on your account that may prevent registration.
The overload petition is intended for students who wish to enroll in credits above the standard maximum but do not meet the GPA requirement for automatic approval. Students may petition for an overload under the following conditions:
In your request, please include how an overload fits into your overall academic plan and how you will ensure that your grade point average will not be harmed as a result of the additional credit load. Note that if your overload petition is approved, the Registrar’s Office will increase your credit limit to the approved level, and you will be responsible for registration of the additional course(s).
Deadline: Petitions for overloads must be reviewed and processed no later than the last day of add/drop. Please find the add/drop deadline from the Academic Calendar.
If the overload request is submitted after the deadline and requires a late add, enrollment in a closed course, or special permission from an instructor, the student must include the appropriate supporting documentation with the petition.
Petition processing fee: $20
The underload petition is intended for students who wish to enroll in fewer than 12 credits. The review process differs depending on whether the request is submitted before or after the add/drop deadline. Please find the add/drop deadline from the Academic Calendar.
Before the add/drop deadline
After the add/drop deadline
Petition processing fee: $20
The online course credit overload petition is intended for students who wish to enroll in more than nine (9) credits of online coursework. Detailed information regarding online course credit limits, policies, and procedures is available on the Policies and Regulations page.
Students may petition to exceed the online course credit limit only under exceptional circumstances. The petition process applies to online courses offered by either SBU or external institutions. Approval is required from both the Department Chair and the Dean of Academic and Faculty Affairs at SUNY Korea and is granted only in rare cases.
When submitting an online course credit overload petition, students must provide the following:
Petitions should be submitted to the student's department and must be approved before registering for the online course(s).
If the request is submitted after the applicable registration deadline and requires a late add, enrollment in a closed course, or special permission from an instructor, the student must include the appropriate supporting documentation with the petition.
No petition processing fee is required.
The late section or credit change petition is intended for students who need to change a course section or credits after the section/credit change deadline specified in the Academic Calendar.
When submitting a Late Section or Credit Change Petition, students must provide the following:
Requests for a late section change after the deadline are treated as a late add and a late drop. Students will receive a withdrawal (W) on their transcript for the course being dropped.
Note that if your request for a late credit change will reduce your semester enrollment to less than 12 credits, you will also need to request an underload. If the request for a late credit change will increase your semester enrollment to more than 19 credits, you will also need to request an overload.
Note: Before submitting the petition, please ensure that there are no holds on your account that may prevent registration.
The retake petition (3rd attempt or more) is intended for students who wish to enroll in a course for the third time or subsequent attempts. Students are required to obtain approval before registering for a course that has already been attempted twice. Approval is not guaranteed and is subject to academic review.
When submitting a retake petition, students must provide the following:
If the requested section is closed, students must also obtain additional approval from the instructor for a closed-class override. Email approval is acceptable.
Note: Before submitting the petition, please ensure that there are no holds on your account that may prevent registration.
The leave extension petition is intended for students who wish to extend their leave of absence beyond the maximum four-semester leave period. Students seeking an extension must submit the leave extension petition form, which is available on the Forms page.
When submitting a retake petition, students must provide the following:
The petition should be submitted to the student’s academic department during the student's fourth semester of leave.
Please note that approval of a leave extension petition is not guaranteed and is subject to departmental and academic review.
No petition processing fee is required.
If you withdrew from the fall or spring semester after the add/drop period and your cumulative grade point average is less than 2.0, or you have withdrawn or taken a leave of absence in a previous semester, you are required to “sit out” one fall or spring semester before returning to the University. This period of time away from the University is intended to help you address any issues that are negatively impacting your academic studies, such that you will have a successful return to SBU in the future.
When submitting a waiting period waiver petition, students must provide the following:
Note: Before submitting the petition, please ensure that there are no holds on your account that may prevent registration. No petition processing fee is required.
Students may submit a petition regarding the Stony Brook Visit requirement under the following circumstances:
1. Stony Brook Visit Waiver Petition
2. One-Semester Stony Brook Visit Petition
3. Stony Brook Visit Postponement Petition
Important Notes:
No petition processing fee is required.
Conditional (Immediate) Reinstatement Petition allows suspended students to request reinstatement based on extenuating circumstances. If approved, students must meet specific conditions to remain enrolled and improve their academic standing. Approval is not guaranteed, and submitting a complete petition does not ensure reinstatement. To review the university’s policy regarding academic standing please click here.
Eligibility for Conditional (Immediate) Reinstatement Petition:
Conditional Reinstatement Process:
Note: The acceptable file formats are PDF or Word. No petition processing fee is required.
What happens if my petition is denied?
Reinstatement is a rare exception. Even if you submit all of the necessary materials and follow the instructions, your petition may be denied. In that case, students are encouraged to consider alternative options to continue their education at another college or university.
What happens if my petition is approved?
If approved, students must sign a contract and comply with all assigned conditions. Students who do not meet the required conditions of reinstatement after one semester are permanently dismissed from the university, without the opportunity to appeal. Reinstated students will return to good academic standing when their cumulative GPA reaches a 2.0 or higher. It is important to request conditional reinstatement when you are ready and committed to participating in the behaviors and habits needed to be a successful student.
Scholarship Reinstatement Information:
Scholarship Reinstatement Process:
1. Complete Rematriculation/Readmission Form
2. Submit Reinstatement Application
3. Scholarship Review
4. Decision Notification
A Scholarship/Financial Aid Recipient Will Lose Eligibility if They:
Students who do not meet the continuation criteria outlined in the Merit-Based Scholarships/Financial Aid for Incoming Students (see table below) may be subject to scholarship discontinuation in accordance with the SUNY Korea Undergraduate Scholarship/Financial Aid Guide.
| Petition | Semester GPA | Cumulative GPA | Petition Review |
|---|---|---|---|
| 1st Petition | At least 2.8 | At least 2.8 | Will be reviewed by SUNY Korea Scholarship Committee and may be accepted unless the student has any significant breach of contract (Scholarship offer letter). |
| 2nd Petition | At least 3.0 | At least 3.0 | Will be reviewed by SUNY Korea Scholarship Committee and may be accepted unless the student has any significant breach of contract (Scholarship offer letter). The benefit granted may decre. |
| 3rd petition and thereafter* | Petition is not allowed *Students may petition for a third time under special circumstances |
||
Note: After the petition is reviewed, the scholarship Committee shall have discretion in the decision to grant/deprove/reduce any scholarship benefit.